SAMPLES OF BUSINESS LETTERS

SAMPLE LETTER OF REQUEST LETTER

Incognito Digital Photography
789 North Stamford, Fairfield County
Connecticut 09602, USA
Incognito.photography@gmail.com

June 11, 2010

Greg Michaels
657 South Harpeth, Nashville
Tennessee, USA
37215

Dear Mr. Michaels:

You are requested by the company to pay for an additional fee of $20 so that we can fill your order. This is due to the new company policy which requires each of our clients to pay for an additional fee. This policy is implemented in order to make sure that you receive the best from our company. You are definitely going to experience the difference this additional fee can make once you have already received your processed and filled your order.

In addition to the fee, you are also requested to fill out this information sheet before we can fill your order. This is for the new system that the company has just recently operated on. This can further help our company to improve our products and services. We can also accommodate you better with the information you can provide in case you encounter any problem. We assure you that the information you give us is private and solely used for these purposes.

Telephone number:
Shipping address:
Ship-to name:
Credit card number:
Credit card expiration date:
Purchase order number:

We hope that you understand our new company policy and system. These measures are done to better serve you. We greatly salute you for your cooperation.

Sincerely,

Paul Rimes
Head of the Management

SAMPLE OF ADJUSTMENT LETTER

August 1, 1992

Jops Singson
MCE Enterprise
Sta. Cruz, Lubao
Pampanga

Dear Mr. Singson:

Thank you very much for writing us as you did in your letter of July 15, concerning the teaspoons which you sent us about a month ago for exchange.

Surely, there is no excuse whatever for our keeping five teaspoons for one month for the simple matter of changing the finish.  We are frank in confessing that a mistake in our repair department is responsible for this delay, and that we have accordingly taken this department to task.

We are sending you today five teaspoons, French finish, no charge to replace the five teaspoons, bright finish which you sent us.

We are mighty sorry that this delay occurred. You may be sure that we shall make every effort to see that it does not occur again.

Very truly yours,

Mike Mousen
General Manager

 SAMPLE OF ORDER LETTER

SAVE AND DELETE COMPUTER CENTER
East Daan Bago
Samal, Bataan

March 28, 2006

Mr. Eric Ramos
Sales Manager
Enigma Corporation
Angeles City

Dear Mr. Ramos,

Please send us one (1) box of 3.5 Sony diskettes and (1) 17” red fox monitor, color black.  Terms of payment will be the same as those of our previous orders.

We would appreciate it very much if you could send these items immediately.

Very truly yours,

Merecel Navarro
Manager

(This is my father's assignment last time. I post this so that it can be help to others. I forgot the sources. Sorry!)